Get Started With
A Squared Bookkeepers
We're a Pasadena firm bringing corporate-grade accounting to small and medium businesses across LA County. Tell us what you're working on and we'll take it from there.
What We Do
Monthly bookkeeping at flat rates. Catch-up work for books that are behind. Bill pay, invoicing, and sales tax management. Payroll setup or full-service payroll. Fractional CFO and advisory work. Specialized accounting for construction, real estate development, and property management.
Who We Work With
Contractors, skilled trades, cleaning and facility service companies, real estate investors, agents, and property managers across Pasadena, the San Gabriel Valley, and greater Los Angeles. We also work with SMBs in other industries that need reliable books and a steady hand on the numbers.
What Happens Next
Once you send the form, we will reach out within one business day to set up a short call. We'll talk through your business, what you need, and what it would cost. No pressure and no obligation. If we're a good fit, we move forward. If not, we'll point you somewhere that is.
Reach Out Today. We'll Get Back To You Within 24 Hours.
20+ Years Experience • MBA-Led Firm • Based in Old Town Pasadena
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You Can Also Call or Text: (818) 648-3572
Any of This Sound Familiar?
The work that owners keep putting off until the weekend that never comes. We take it off your plate.
Months Behind on the Books
Most owners who call us have a backlog. Sometimes a few months, sometimes a few years. We get the records current and keep them that way. No lecture about how it happened.
Receipts Everywhere
Inbox folders, truck consoles, shoeboxes, text threads with the bookkeeper you had two years ago. We set up a simple way to capture everything and we handle the categorization from there.
No Clear Read on Profit
Bank balance is not profit. We produce monthly reports that show what you actually earned, where the money went, and what is tied up in receivables. You stop running the business on gut feel.
Payroll Eating Your Week
Hours, pay runs, tax deposits, quarterly filings, year-end W-2s. It piles up. We run it start to finish, on time, so your crew gets paid correctly and the agencies stop sending notices.
California Sales Tax Deadlines
The CDTFA does not forget. Rate changes, district taxes, and filing frequencies all shift over time. We track what you owe, file on schedule, and keep the records clean behind it.
Outgrown the Current Setup
Spreadsheets and shortcuts work for a while. Then the business gets bigger and the cracks show up. We build proper systems in QuickBooks so the books match the size of the operation.
Why Work With Us
A few things that shape how we operate and what we bring to every engagement.
20+ Years of Experience
Our founder, Dennis, spent over 20 years in accounting roles at institutional scale, including nearly a decade at an S&P 500 REIT. That depth of experience shapes the way the work gets done for every client, regardless of size.
Systems Thinking
Dennis has built accounting functions from scratch, overhauled payroll processes, and led full software conversions. When your books need real structure, not just data entry, you have someone who has actually done it.
Transparent Pricing
Clear rates and clear expectations from day one. You know what you are paying for and what you are getting. No surprise invoices, no vague scope, no hourly billing games.
Old Town Pasadena
We are based on South Fair Oaks and work with businesses across the San Gabriel Valley and greater Los Angeles. Local reputation matters to us, and that shows up in how we treat every client relationship.
Our Services
Hire us for one piece or bring us in for the whole back office. We scale the engagement to what the business actually needs.
Full-Service Bookkeeping
Monthly bookkeeping for small and medium-sized businesses. Transaction categorization, bank and credit card reconciliation, and financial reporting you can actually use.
Catch-Up Bookkeeping
Cleanup work for books that are months or years behind. We'll get you current and back in control.
Bill Payment
Managing the full accounts payable cycle so vendor bills are tracked, scheduled, paid on time, and recorded cleanly in your books.
Invoicing
Customer invoices are sent out and payments are applied against them as they come in. Your accounts receivable stays current and you always know who owes what.
Payroll System Setup & Training
One-time payroll system configuration with hands-on training so you can run payroll on your own with confidence.
Full-Service Payroll
Running payroll every pay period including tax deposits, quarterly filings, and year-end W-2s.
1099 Preparation
Preparing and filing 1099 forms for contractors and vendors so you meet IRS deadlines without the year-end scramble.
QuickBooks Online Setup & Training
A one-time engagement to configure QuickBooks Online for your business and teach you how to use it properly. The file is built correctly from day one and you leave knowing how to work inside it.
Sales Tax Management
California sales tax handled from rate tracking to filing. Accurate submissions, on time, every period.
External Controller
Senior-level accounting oversight for businesses with an in-house bookkeeper or accounting team. A second set of eyes on the work being produced internally.
Budgeting & Cash Flow Forecasting
Building budgets and cash flow forecasts so you can plan for expenses, spot shortfalls before they hit, and make decisions with real numbers.
Financial Strategy
Analyzing financial data to guide decisions on growth, profitability, pricing, and where to put your resources.
Fractional CFO
Part-time CFO-level support for businesses that need senior financial leadership without the full-time hire.
Construction Job Costing
Project-level tracking of labor, materials, and subcontractor costs so you know which jobs make money and which don't.
Inventory Accounting
Tracking materials, supplies, and inventory items with proper counts and valuations so your books reflect what you actually have on hand.
Real Estate Property Management Accounting
Accounting for property managers covering operating expenses, CAM reconciliations, lease-level billing, and tenant charges.
Real Estate Development Accounting
Development accounting for ground-up projects, tenant improvements, and everything in between.
Yardi Accounting Implementation
Setting up the accounting side of Yardi the right way from the start, including chart of accounts, property records, and reporting.
Common Questions
Quick answers to the questions we hear most often before starting an engagement.
How much does it cost?
Monthly bookkeeping starts at $199. Your actual price depends on your monthly expense volume and complexity. We publish starting prices for most services on the site and give you an exact number after a short conversation.
My books are months or years behind. Can you fix them?
Yes. Catch-up work is a regular part of what we do. Pricing is custom based on how far back we need to go and the condition of the records. We've handled everything from a few months of missed reconciliations to multi-year cleanups.
Is there a long-term contract?
No. Our monthly services are month-to-month and you can cancel anytime. The only fixed-scope work is one-time projects like catch-up bookkeeping or QuickBooks setup, where the project has a defined deliverable.
How do I send you documents?
We use a secure portal for document uploads and bank statement sharing. It takes a few minutes to get set up and we'll walk you through it. If you prefer email for certain items, that works too.
Do we need to meet in person?
Not required. Most clients work with us remotely through phone and video calls. If you'd rather meet face to face, our office is in Old Town Pasadena and we're happy to have you by.
What software do you work with?
QuickBooks Online and QuickBooks Desktop for general bookkeeping. Yardi for real estate and property management clients. ADP and Paychex for payroll. Dennis also has professional experience with SAP and Sage Intacct from his corporate roles.
What do I need to do each month?
Share bank and credit card access, upload receipts we can't pull automatically, and answer the occasional question when something needs clarification. Most clients spend less than 20 minutes a month on bookkeeping tasks on their end.
Do you handle payroll?
Yes. We offer one-time payroll system setup and training if you want to run it yourself, or full-service payroll where we handle pay runs, tax deposits, quarterly filings, and year-end W-2s. We work in ADP and Paychex.
Do you file taxes?
We don't file income taxes directly. We prepare clean, tax-ready books so your CPA has everything they need. We do handle 1099 preparation and filing, and we manage California sales tax from calculation to submission.
How quickly will you respond?
We respond to emails and calls within one business day. For existing clients with urgent items, response is usually much faster. Dennis handles client communication directly, so you're not going through a ticket system.
How soon can you start?
Usually within a week of the first call. If your books are current, we move straight into monthly service. If cleanup is needed, we start there and transition into ongoing work once everything is caught up.
What makes you different from other bookkeepers?
Dennis spent 20+ years in real estate and construction accounting at an S&P 500 REIT and a development firm, building accounting functions and systems from the ground up. That background means process discipline, clean reporting, and a second set of eyes that tends to catch things others miss. You get that level of work applied to small and medium businesses.
Pasadena's Small Business Bookkeeper
The Next Step:
A 15-Minute Call
Tell us where your books stand today. We'll ask a few questions, share how we can help, and give you a clear quote.